hiker statue

Hiker statue at Philmont's Base Camp
near the Logistics building.

Tracking your crew's progress against the Crew Preparation Checklist will assure you have done everything necessary to prepare for your adventure.

OTHER IMPORTANT DATES
2018 Contingent/Crew Selection Process
January 24, 2017 (Tuesday) 7:00pm

Watchu Mountain Adventure Fast Pass certification night
April 19, 2017 (Wedensday) 7:00-8:00pm

Both held at the Patriots' Path Council office
Patriot's Path Council Service Center, 1 Saddle Road, Cedar Knolls, NJ

Tuesday February 14, 2017 7:30pm to 9:30pm - Agenda
(snow date February 21, 2017)
Patriot's Path Council Service Center, 1 Saddle Road, Cedar Knolls, NJ

All adult advisors for each crew should attend.

Each crew MUST turn in applications and deposits for all members of your crew before or at the start of this orientation.  We are assuming all crews will do so, but in the event one or more crews do not, the remaining crews will have the option of changing to a more preferred contingent.  This process is described in detail below, and the main point is this: if your crew did not get its #1 ranked continent assignment, you MAY have the opportunity to change to a more preferred contingent. BUT, if offered a more preferred contingent Saturday morning, you MUST decide on the spot whether to accept it or stay in the contingent you were assigned to the night of the lottery.

The orientation will concentrate on the first phase of the Watchu Experience, from now until September. This is the time to begin building your crew into a team, raising funds (both on an individual and crew basis) for your Watchu Experience and Philmont trek, and training.

We look forward to seeing all of the adult advisors of your crew Saturday morning.  Should the weather turn bad, an e-mail will be sent by 8:00am advising whether the Orientation is still on, or being postponed.

Note that Scout uniforms are neither necessary nor expected for the Orientation.

Process to Re-assign Contingent Allocations if a Crew Fails to Submit Applications and Deposits

Any crew failing to turn in applications and deposits (a minimum of 8, divided between youth and adults as specified on the Crew Application you turned in to participate in the lottery to assign contingent allocations) WILL forfeit their contingent allocation.

Several crews in the second half of the lottery likely did not receive their preferred contingent assignment.  If any crew(s) fails to submit the necessary applications and deposits, the first order of business at the Orientation will be to allow crews the option to change to a more preferred contingent/travel dates.  IF A MORE PREFERRED CONTINGENT IS AVAILABLE, CREWS MUST DECIDE ON THE SPOT IF THEY WISH TO CHANGE FROM THEIR CURRENT ASSIGNED CONTINGENT.  Otherwise, they will remain in their current contingent.  Understand that this has the potential to "snow ball" - if a crew opts to switch, THEIR contingent allocation is then available.  If another crew then switches, the second crew's contingent allocation is then available.

Also understand that this is not another lottery - the order drawn on the night of the lottery will be used.  It also is not an opportunity to change your rankings of the five contingents - the order shown on your crew application will be used.  It only is an opportunity for each crew that did not get their #1 contingent preference to change to a more preferred (though not necessarily their first choice) contingent, if one is available.

After going through the crews with current lottery assignments, any open crew allocations in contingents will be offered to crews in the order of the Waiting List developed the night of the lottery, followed by crew submitting Crew Applications after the lottery deadline in the order they were received.

 

 

Tuesday September 13, 2016 from 7:30 to 9:30pm  - Agenda
(Back-up date September 20)
Patriot's Path Council Service Center, 1 Saddle Road, Cedar Knolls, NJ

Only the Lead Advisor for each crew should attend. BSA uniforms are not required.

Administrative Check-in will begin at 6:30pm.

November 15, 2016 (Tuesday) 7:30 to 9:55pm (Note: rescheduled to prior backup date) - Agenda

January 4, 2017 (Wednesday) 7:30 to 9:55pm (snow date January 11) - Agenda

March 7, 2017 (Tuesday) 7:30 to 9:30pm (snow date March 14) - Agenda

(New, for 2018 Advisors) May 6, 2017 (Saturday) 8:30am to 12:30pm
Watchu Advisor Outdoor Skills at WMA

June 7, 2017 (Wednesday) 7:30 to 9:55pm (backup date June 14) - Agenda

AG00051_.gif (1652 bytes)  Bring your youth Crew Chief to the final briefing in June.

Patriot's Path Council Service Center, 1 Saddle Road, Cedar Knolls, NJ

All crew advisors should attend, wearing full, official BSA uniforms (unofficially called Class A), with no "look-alikes" or exceptions.

May 5, 2017 (Friday) 5:00pm to May 7, 2017 (Sunday) 2:00pm
Camp Wheeler, Mt. Allamuchy Scout Reservation.
GPS coordinates (entrance road): 40° 55.004 North, 74° 46.033 West
or in UTM at (NAD 27) 18 T 519603 E, 4529327 N
Friday/Early Saturday Schedule for all crews
Sample Saturday-Sunday Schedule – note the actual schedule varies crew by crew

All crew members should attend the entire weekend, wearing full, official BSA uniforms (unofficially called Class A), with no "look-alikes" or exceptions.

2017 Travel Dates

Airline flight information will be provided at the June Advisor Briefing.

Philmont
Expedition
Depart for
Colorado
Arrive at
Philmont
Return to
New Jersey
628 June 26 June 28 July 10
630 June 28 June 30 July 12
712 July 10 July 12 July 24
714 July 12 July 14 July 26
716 July 14 July 16 July 28

Watchu Staff Calendar

Patriots' Path Council Camp Scholarship Beefsteak Dinner
Mount Allamuchy Scout Reservation Dining Hall
Saturday, July TBD, 2017, dinner seating 7:00pm

High Adventure Committee Meetings, Patriots' Path Council Office, Cedar Knolls
4th Tuesday of month, 7:00 to 9:00pm
September 27, 2016
October 25, 2016
November 22, 2016
December – no meeting
January 24, 2017 (following Watchu Selection Process)*
February 28, 2017
March 28, 2017
April 25, 2017
May 23, 2017
June 27, 2017

Lead Advisor Conference, Patriots' Path Council Office, Cedar Knolls
2017 crews - Tuesday, September 13, 2016, 7:30 to 9:30pm (backup 9/20)

Advisor Briefings, Patriots' Path Council Office, Cedar Knolls
2017 crews
Tuesday, November 15, 2016, 7:30 to 9:55pm (rescheduled to backup date)
Wednesday, January 4, 2017, 7:30 to 9:55pm (snow date 1/11)
Tuesday, March 7, 2017, 7:30 to 9:55pm (snow date 3/14)
Wednesday, June 7, 2017, 7:30 to 9:55pm (backup 6/14)

Watchu Selection Process, Patriots' Path Council Office, Cedar Knolls
2018 crews - Tuesday, January 24, 2017, 7:00pm (snow date 1/31)

Advisor Orientation, Patriots' Path Council Office, Cedar Knolls
2018 crews - Tuesday, February 14, 2017, 7:30 to 9:30pm (snow date 2/21)

Wait List Advisors Briefing, Patriot’ Path Council Office, Cedar Knolls
2018 crews - Wednesday, February 15, 2017, 7:30 to 9:00pm (snow date 2/22)

Watchu Planning Breakfast, Location TBD
Saturday, February 18, 2017, 9:00 to 11:00am (snow date 2/25)

Fast Pass Night, Patriots' Path Council Office, Cedar Knolls
2017 crews - Wedensday, April 19, 2017, 7:00 to 8:00pm

Beaver / Badger Days, Watchu Mountain, MASR
Saturday, April 29, 2017, 9:00am to 3:00pm

Watchu Mountain Adventure, Watchu Mountain, MASR
2017 crews (20th) - Friday May 5 to Sunday May 7, 2017

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