hiker statue

Hiker statue at Philmont's Base Camp
near the Logistics building.

Tracking your crew's progress against the Crew Preparation Checklist will assure you have done everything necessary to prepare for your adventure.

OTHER IMPORTANT DATES
2020 Contingent/Crew Selection Process
January 22, 2019 (Tuesday) 7:00pm

2019 Watchu Mountain Adventure Fast Pass certification night
April 9, 2019 (Tuesday) 7:00-8:00pm

Both held at the Patriots' Path Council office
Patriot's Path Council Service Center, 1 Saddle Road, Cedar Knolls, NJ

Tuesday February 12, 2019 7:30pm to 9:30pm - Agenda
(snow date February 21, 2018)
Patriot's Path Council Service Center, 1 Saddle Road, Cedar Knolls, NJ

All adult advisors for each crew should attend.

Each crew MUST turn in applications and deposits for all members of your crew before or at the start of this orientation.  We are assuming all crews will do so, but in the event one or more crews do not, the remaining crews will have the option of changing to a more preferred contingent.  This process is described in detail below, and the main point is this: if your crew did not get its #1 ranked continent assignment, you MAY have the opportunity to change to a more preferred contingent. BUT, if offered a more preferred contingent Saturday morning, you MUST decide on the spot whether to accept it or stay in the contingent you were assigned to the night of the lottery.

The orientation will concentrate on the first phase of the Watchu Experience, from now until September. This is the time to begin building your crew into a team, raising funds (both on an individual and crew basis) for your Watchu Experience and Philmont trek, and training.

We look forward to seeing all of the adult advisors of your crew Saturday morning.  Should the weather turn bad, an e-mail will be sent by 8:00am advising whether the Orientation is still on, or being postponed.

Note that Scout uniforms are neither necessary nor expected for the Orientation.

Process to Re-assign Contingent Allocations if a Crew Fails to Submit Applications and Deposits

Any crew failing to turn in applications and deposits (a minimum of 8, divided between youth and adults as specified on the Crew Application you turned in to participate in the lottery to assign contingent allocations) WILL forfeit their contingent allocation.

Several crews in the second half of the lottery likely did not receive their preferred contingent assignment.  If any crew(s) fails to submit the necessary applications and deposits, the first order of business at the Orientation will be to allow crews the option to change to a more preferred contingent/travel dates.  IF A MORE PREFERRED CONTINGENT IS AVAILABLE, CREWS MUST DECIDE ON THE SPOT IF THEY WISH TO CHANGE FROM THEIR CURRENT ASSIGNED CONTINGENT.  Otherwise, they will remain in their current contingent.  Understand that this has the potential to "snow ball" - if a crew opts to switch, THEIR contingent allocation is then available.  If another crew then switches, the second crew's contingent allocation is then available.

Also understand that this is not another lottery - the order drawn on the night of the lottery will be used.  It also is not an opportunity to change your rankings of the five contingents - the order shown on your crew application will be used.  It only is an opportunity for each crew that did not get their #1 contingent preference to change to a more preferred (though not necessarily their first choice) contingent, if one is available.

After going through the crews with current lottery assignments, any open crew allocations in contingents will be offered to crews in the order of the Waiting List developed the night of the lottery, followed by crew submitting Crew Applications after the lottery deadline in the order they were received.

 

 

October 9, 2018 (Tuesday) 7:30 to 9:55pm - Agenda

For 2018 Rollover Crews, October 10, 2018 (Wednesday) 7:30 to 9:55pm - Agenda

January 9, 2019 (Wednesday) 7:30 to 9:55pm (snow date January 16) - Agenda

March 12, 2019 (Wednesday) 7:30 to 9:30pm (snow date March 18) - Agenda

For 2020 Advisors May 5, 2018 (Saturday) 8:30am to 12:30pm
Watchu Advisor Outdoor Skills at WMA

June 11, 2019 (Tuesday) 7:30 to 9:55pm (backup date June 18) - Agenda

AG00051_.gif (1652 bytes)  Bring your youth Crew Chief to the final briefing in June.

All briefings are held at Patriot's Path Council Service Center, 1 Saddle Road, Cedar Knolls, NJ

All crew advisors should attend, wearing full, official BSA uniforms (unofficially called Class A), with no "look-alikes" or exceptions.

May 3, 2019 (Friday) 5:00pm to May 5, 2019 (Sunday) 1:00pm
Camp Wheeler, Mt. Allamuchy Scout Reservation.
GPS coordinates (entrance road): 40° 55.004 North, 74° 46.033 West
or in UTM at (NAD 27) 18 T 519603 E, 4529327 N
Friday/Early Saturday Schedule for all crews
Sample Saturday-Sunday Schedule – note the actual schedule varies crew by crew

All crew members should attend the entire weekend, wearing full, official BSA uniforms (unofficially called Class A), with no "look-alikes" or exceptions.

2019 Travel Dates

Airline flight information will be provided at the June Advisor Briefing.

Philmont
Expedition
Depart for
Colorado
Arrive at
Philmont
Return to
New Jersey
628 June 26 June 28 July 10
629 June 27 June 29 July 11
712 July 10 July 12 July 24
713 July 11 July 13 July 25
718 July 16 July 18 July 30
719 July 17 July 19 July 31
803 August 1 August 3 August 15
High Adventure Committee Meetings, Patriots' Path Council Office, Cedar Knolls
4th Tuesday of month, 7:00 to 9:00pm
September 25, 2018
October 23, 2018
November 27, 2018
December – no meeting
January 22, 2019 (following Watchu Selection Process)*
February 26, 2019
March 26, 2019
April 23, 2019
May 21, 2019
June 25, 2019

Advisor Briefings, Patriots' Path Council Office, Cedar Knolls
2019 crews
Tuesday, October 9, 2018, 7:30 to 9:55pm
For 2018 Rollover crews, Wednesday, October 9, 2018, 7:30 to 9:55pm
Wednesday, January 9, 2019, 7:30 to 9:55pm (snow date 1/16)
Wednesday, March 12, 2019, 7:30 to 9:55pm (snow date 3/18)
Tuesday, June 11, 2019, 7:30 to 9:55pm (backup 6/18)
2020 crews
Tuesday, October 9, 2019, 7:30 to 9:55pm

Watchu Selection Process, Patriots' Path Council Office, Cedar Knolls
2020 crews - Tuesday, January 22, 2019, 7:00pm (snow date 1/30)

Advisor Orientation, Patriots' Path Council Office, Cedar Knolls
2020 crews - Tuesday, February 12, 2019, 7:30 to 9:30pm (snow date 2/19)

Wait List Advisors Briefing, Patriot’ Path Council Office, Cedar Knolls
2020 crews - Wednesday, February 13, 2019, 7:30 to 9:00pm (snow date 2/20)

Fast Pass Night, Patriots' Path Council Office, Cedar Knolls
2019 crews - Tuesday, April 9, 2019, 7:00 to 8:00pm

Beaver / Badger Days, Watchu Mountain, MASR
Saturday, April tbd, 2019, 9:00am to 3:00pm

Watchu Mountain Adventure, Watchu Mountain, MASR
2019 crews (22nd) - Friday May 3 to Sunday May 5, 2019

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