Crew Checklist

Crew Preparation Checklist

Check off items as they are completed to keep track of your progress.

FEBRUARY – OCTOBER

Set up a crew family e-mail network for sharing information.
Review the Crew Member and Parent Guide (provided at the February Orientation session).
Crew members looking for financial assistance through Warren Wheeler Adventureships must file applications.
Scouts should be pursuing ways to help pay the cost of their Philmont trip – see Scouts Pay Their Way for suggestions.
October Advisor Briefing on second Tuesday
June, August and October payments should have been made.

NOVEMBER

Prepare a Crew Development Calendar, which will vary crew to crew based on the crew members' prior Philmont and high adventure experience – see Sample Crew Development Calendar for the activities that should be included.
Hold first crew meeting, with parents.

DECEMBER

Keep holiday gift giving in mind regarding The Four Expensive Essentials of personal gear.
Review Philmont's Itinerary Guidebook and Guidebook to Adventure which can be found here. Use the prior year until the current year is available. Assist the crew in making preliminary choices of six itineraries which best suit their abilities and interests.

JANUARY

January Advisor Briefing on second Wednesday
Distribute the Philmont Health and Medical Record to each crew member, and go over the importance of getting a physical as soon as possible.
Prepare Trek Selection Worksheet
Complete online Trek Selection Process.

FEBRUARY

MARCH

Airlines Ticketing Information Form due
March Advisor Briefing on second Tuesday
Work on completing the requirements listed on the Watchu Passport to qualify for Fast Pass check-in at May's Watchu Mountain Adventure.

APRIL

April payment due, if necessary
Complete the requirements on the Watchu Passport to qualify for Fast Pass check-in at May's Watchu Mountain Adventure by the deadline.
Attend Fast Pass Night to certify Watchu Passport
Youth members of crew elect Crew Leader, Chaplain Aide, Wilderness Pledge Guia, and Crew Reporter.
Review each crew members' progress assembling all personal equipment listed in the Guidebook to Adventure and the Philmont Equipment List
Assemble all crew gear necessary for May's Watchu Mountain Adventure. Note: Include Philmont supplied gear.

MAY

Attend Watchu Mountain Adventure
Work on eliminating all "gaps" in the crew's development identified during the Watchu Mountain Adventure.
Continue to work on completing any remaining requirements of the Watchu Passport

JUNE - JULY - AUGUST

June Advisor Briefing on second Wednesday
Complete paperwork for Philmont arrival, reference Watchu Passport
Hold family gathering prior to departure to discuss travel arrangements and answer any last-minute questions.

Make plans for a crew reunion with the families after your return.

Travel Dates

Airline flight information will be provided at the June Advisor Briefing.